This position is responsible for monitoring the proper recordation and reconciliation of all philanthropic gifts to Johns Hopkins Medicine. This includes performing complex journal entry transactions to ensure University is in compliance with GAAP standards for accounting for contributions. This position will handle all inquiries related to deposits. Investigate and research unapplied/missing deposits. Identify and provide solutions for errors and inconsistent reporting. Responsible for the oversight of FJHM gift processing policies and procedures for 17 development offices including the development, implementation and training of strong internal control policies. Monitor the establishment of all new Johns Hopkins Medicine endowments, including the preparation to record related journal entries. Monitor activities in the new and old development holding accounts, to insure all gifts are made available for use as determined by the donor, in a timely manner. This position will work under the direction of the Sr. Financial Analyst and collaborate with the Johns Hopkins University’s and the Johns Hopkins Hospital’s Cash Accounting, General Accounting, and the Treasurer’s Office, as well as all Johns Hopkins Medicine development offices to accurately record and report financial information related Johns Hopkins Medicine philanthropic gift receipts.
In carrying out these responsibilities, the incumbent will be required to interface with representatives at various levels of the organization, responding timely to inquiries from internal and external sources in the review of accounting transactions and the resolution of discrepancies.
Financial Management 75%
Understand the various methods and technologies for processing gifts at FJHM and how each interfaces with the Aladin and SAP systems and the bank.
On a daily basis, monitor, import, review, assign, approve, reconcile and report activities within nine websites (Merkle, Arch-e, FileZilla, WinSCP, CPA, Paywire, M&T, BoFA, and SAP).
Reconcile daily Bank of America & M &T banking deposits with SAP upload file.
Monitor transactions; transfer all JHU & JHH credit entries, resolve discrepancies.
Endowments: Gather the necessary information needed to prove funding exist and transfer funding when request.
Endowments: Review all FJHM endowment memos (documentation) prior to submission to Dean’s office for approval and approve process in SharePoint. Meeting bi-weekly with Sr. Financial Analyst and Sr. Administrative Coordinator to report on endowments.
Holding Accounts: Monitor new and old development holding accounts, reconcile holding account database with SAP.
Holding Accounts: Prepare JV’s to move items from holding account to new permanent accounts and create report.
Holding Account: Transfer funds as requested.
Holding Account: Attend quarterly DOFF meetings.
Approving daily submissions of electronically scanned checks to appropriate bank for JHU and JHHS for FJHM checks received by development offices.
Utilizing pre-developed programs, to create SAP journal uploads to record daily deposit activity for JHU and JHH to Cash accounting and General Accounting.
Monitor daily cash position in M&T and BofA to identify and resolve discrepancies related to FJHM deposits.
Handle all non-standard checks and cash posting deposits and create manual upload to for SAP.
Process foreign checks
Investigate reconciled items in conjunction with General Accounting and Treasury Office and reconcile deposits uploaded through General Accounting & Cash Accounting with bank statements.
Process and update all return checks in the bank, SAP and Aladin in timely manner.
Reconcile gifts and deposits in Aladin
Respond to inquiries received from department via email or phone call to locate payments.
Provide departments with copies of deposits, documentation and/or correspondence when requested.
Overseeing courier pick for bank deposit once per week.
Financial Reporting 25%
Provide status report of posting payments into SAP weekly.
Provide quarterly reports to departments on deposits.
Assist with reconciliation of FJHM Holding Account, run reports, compare transactions and fund balances.
High School Diploma/GED required. A.A. degree or Bachelor’s degree in Accounting, Business, Finance or related field preferred. Two years of related experience required. Advance knowledge in the use of financial software applications, databases, spreadsheets, and/or working processing required. Have a strong organizational and interpersonal skills. Have the ability to handle multiple assignments and knowledge of the Generally Accepted Accounting Principles (GAAP). Have knowledge of Microsoft applications, Outlook, Access, Excel and Word.
Knowledge of SAP software and Hopkins Financial Systems.
Strong math, analytical, and problem-solving skills are essential.
Ability to define problems collects data, establish facts, analyze information and draw valid conclusions.
Microsoft applications, Outlook, Access, Excel and Word. As well as, JHU-specific accounting and reporting packages a plus.
Working Title: Accounting Specialist Role/Level/Range: ATO 40/E/02/OE Employee group: Full Time Schedule: Monday - Friday 8:30am -5:00pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003217-SOM Admin FJHM The Fund For JH Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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