Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.
Types of sponsored awards for which the position is responsible:
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, foundations, and industry sponsors. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.
Primary Duties and Responsibilities:
Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Serve as liaison between research units, central offices and funding agencies.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Submit travel reimbursements and shopping carts
Submit progress reports.
Monitor and manage, audit, project grants activities on a daily basis
Follow up until completion.
Be familiar with NIH reporter, NIH eRA commons, SAP, BW reports, COEUS, and JHU grants related websites.
Educate laboratory personnel on SAP applications.
Provide information and direct assistance required to complete contract and grant closeouts.
(non-grant related): Be a backup for Nephrology fellowship program
(non-grant related): Coordinate division wide events, Provide multi-center grant program coordination, Keep a database of T32 trainees
(non-grant related): Schedule meetings and conferences for program meetings to support multi-center research activities.
Education and Experience:
Bachelor's degree required
2 years of administrative/budgeting experience.
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Knowledge of external Federal guidelines/procedures for grants and contracts.
Additional Applicable Information:
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700.00 - $69,780.00 Employee group: Full Time Schedule: M-F. 8:30-5:00 Exempt Status: Exempt Location: East Baltimore Campus Department name: 10002815-SOM DOM Nephrology Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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