Stanford University Department of Medicine is seeking a Clinical Division Manager 4 to provide strategic leadership for administrative and operational functions for the Division of Primary Care and Population Health, which is comprised of Internal Medicine, Family Medicine, Geriatrics, Palliative Care, Express Care, Employer-based Clinics, Executive Health and Concierge Medicine, Stanford Coordinated Care, Occupational Health, Clinical Excellence Research Center, Center for Global Health, Evaluation Sciences and other large research units. The Division consists of over 130 faculty and 80 staff and the annual budget exceeds $45 million.
The Clinical Division Manager is responsible for achieving the goals of the Division through effective longrange planning, program development and administration; policy formulation; financial management; supervision of research, education and administrative staff; human resources management; and space and facilities management. The duties of this position are typically split between 30% operational and 70% strategic.
Direct staff, including managerial staff, and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements
Partner with Chief and DFA in working with Stanford Healthcare to develop business plans and programs; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
Represent the unit's needs in regard to research, clinical and service facilities, negotiate on behalf of the unit's current and future needs with the school and hospital(s)/clinic administration. Partner with Hospital(s) leadership on planning, satisfaction and goals.
May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Independently initiate and create strategic plans for division(s) managed. Make recommendations that may impact the unit's academic, clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA.
Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Recommend and develop strategies for general cost containment, strategic investments, and growth management. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. Negotiate funding with the hospital(s) for programmatic needs with the DFA.
Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
Oversee staff in the management of all student, fellow, residency related activities and graduate program administration.
Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans.
Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and /or Dean's Office regarding resources to support faculty activities and interests.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Master's Degree in Business Administration, Health Care Administration, Public Health, or a related field or equivalent, such as a CPA or other advanced certification.
Demonstrated understanding and experience with management issues in a highly complex clinical service and research environment.
Demonstrated senior-level leadership experience, strategic partnership and negotiations skills.
Strong financial and analytical expertise in budget forecasting, development and management.
Proven ability to define issues, strategically plan options and devise workable solutions.
Demonstrated skills and experience in human resources management and policy implementation; demonstrated commitment to diversity, equity and inclusion through program development or other strategic actions.
Demonstrated ability to recruit, motivate, and develop strong staff, supervisors, and managers.
Effective presentation and communication skills.
Ability to implement changes on time and within budget; experience with Lean process improvement or other formal process improvement technique preferred
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and seven years of experience in administrative and financial management, or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated leadership and supervisory, planning and change management skills.
Excellent strategic planning skills.
Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.
Excellent planning and organizational skills.
Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
Advanced financial expertise in accounting budget planning, and financial forecasting.
Advanced expertise in grants and contract administration.
Advanced analytical and problem solving skills
Strong knowledge of industry standards and/or regulatory requirements.
Strong negotiation and effective interpersonal skills.
Advanced expertise in business and management computer applications and databases.
Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.