The Director of Finance & Administration ( DOFA) is responsible for all aspects of Historic East Baltimore Community Action Coalition, Inc. (HEBCAC) organization financial planning, cost analysis, and Administrative functions. The DOFA ensures compliance with University and/or agency regulations and restrictions. She/he administers daily operations of operations of organizational unit including supervision of administrative staff. The DOFA mediates employee relation matters and coordinates with JHMI Administrative Offices to remain in compliance with current University procedures and policies. She/he performs comprehensive analysis and projections, relating to business. The DOF oversees the development and monitoring of budgets for all fund sources, and analyzes financial data to ensure efficient use of resources.
Specific Duties & Responsibilities
Implement the financial and organizational strategic plan approved by the Board of Directors.
Manage cash position to protect working capital assets.
Prepare monthly financial status reports for Senior Staff Management.
Analyze complex financial data, extract, and define relevant information; interprets data for Senior Staff.
Maintain the physical condition and maintenance of property and equipment.
Oversee the development of budgets for all fund sources, and analyzes budget patterns and projects expenditures.
Manage all Human Resources processes to include hiring, disciplinary actions, terminations, employee relations, training, promotion performance appraisals; write job descriptions, and salary administration.
Manage information system purchases, service contracts, and administrative computer network.
Supervise administrative staff including Administrative Supervisor, receptionists, secretarial staff and others employed at HEBCAC.
Coordinate, oversee, and ensure internal control compliance for the A-133 annual audit and tax preparation.
Assist with the preparation of Form 990 tax return and personal property tax returns.
Develop management and statistical financial reports for private reports and government donors.
Monitors, identifies, and communicates financial condition of grants and contracts to Program Directors, approve financial reporting components of Program Director reports to funders. Prevent and solve funding shortfalls with Program Directors and Executive Director.
Manage and approve all financial activities including expenditures, accounts payable, cash receipts, billing to funders, travel reimbursement/advances, purchase orders, procurement cards transactions, and reconciliations of general ledger accounts.
Oversees account receivables from grantors, and develop payment schedules.
Oversee budget accounts once awards are granted or contracts signed. Provide oversight for the expenditures of funds, and ensure funds are expended according to sponsoring organization’s stipulations.
Process payroll through ADP Run biweekly for clients.
Distribute and Reviews W-2s and 1099.
Prepare Unemployment, Garnishments, and Child Support Forms.
Reconcile payroll reports including Federal and State Withholding reports.
Prepare and process ISRs and payroll documents. (i.e. FMLA forms, Occupational Health Forms, etc.)
Maintain and approve E210 time and attendance system.
Process hourly employees through CATS payroll system.
Responsible for leases and contract purchases for office equipment and telephone systems.
Bachelor’s Degree in accounting, business, or related field; Master’s Degree in Business Administration or CPA license preferred.
Eight (8) years of progressively responsible related financial experience including account payable, account receivable, cash management, purchase orders, billing, travel reimbursements, and general ledger reconciliation.
Special Knowledge, Skills, and Abilities
Ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the organization.
Knowledge of local, state, and federal laws and regulations that apply to human resources, taxes, and accounting.
Knowledge of Family Medical Leave and Affordable Health Care Laws and Regulations.
Excellent communication and interpersonal skills, demonstrating tact and diplomacy to consistently interact effectively and flexibly with diverse groups of people including senior staff management, the community, JHMI leadership team, and public officials.
Experience working in a non for profit.
Advanced knowledge using financial software applications including ADP Payroll, Microsoft Excel, Microsoft Word, Microsoft Outlook, and SAP.
Five years experience working with grants, MOUs, and contracts preparing financial reporting for private foundations, the City of Baltimore, the State of Maryland, and the Federal government.
Five years of budgeting experience preparing and submitting budgets to funders and donors.
Experience managing and providing statistical financial reports to private and government donors.
Experience overseeing new equipment purchases and leases.
Five years experience in human resources including writing job descriptions, hiring, terminations, employee relations, training, promotion performance appraisals, etc.
Experience supervising staff.
Experience overseeing audits, and tax preparation.
Ability to work effectively both as part of a team and individually.
Classified Title: Administrator Working Title: Director of Finance and Administration Role/Level/Range: L/04/LE Starting Salary Range: $81,300 - $111,775 / Commensurate with Experience Employee group: Full Time Schedule: Monday-Friday / 37.5 hours per week Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003268-HEBCAC Finance and Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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