Working Title: Development Coordinator Role/Level/Range: ATO 37.5/02/OE Employee group: Full Time Schedule: Monday - Friday 8:30am-5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001471-Development and Alumni Relations Personnel area: Whiting School of Engineering
The Development Coordinator assists with the engagement, stewardship, and acknowledgement processes within the Whiting School of Engineering Development Office. Supervised by the Director of Operations, the development coordinator works closely with the Assistant Director of Stewardship to proactively facilitate effective stewardship activities for individual donors and prospects, groups of prospects and donors, and other constituencies as necessary.
Primary Duties and Responsibilities
Along with the Assistant Director, ensures all mandatory stewardship plans assigned to the Whiting School of Engineering are completed by the fiscal yearend deadline
This includes pulling monthly Stewardship Status Reports; organizing quarterly meetings with gift officers to review the status of stewardship actions and coordinating their completion; and familiarizing with the histories of the Whiting School of Engineering dormant and permanent cases and supporting the Assistant Director in completing these plans
Assists with the management of Whiting School dormant and permanent mandatory stewardship cases.
Maintains the annual stewardship calendar, which includes proactively completing tasks, tracking deadlines, and prompting Assistant Director when various actions are due
Assists with the planning and execution of stewardship events and activities, including but not limited to: managing donor mailing lists and RSVPs; producing invitations and event programs; working with students and faculty to ensure attendance; serving as committee member, alongside Assistant Director and other Whiting School of Engineering event staff, to host the annual Scholarship Luncheon for all scholarship donors and recipients
Drafts correspondence, manages mailing lists, and fulfills messaging plans for a variety of stewardship activities, including but not limited to: event follow-up letters/messaging; annual letters/messaging; holiday-related messages and gifts, etc.
Helps to execute the annual process of stewardship for all donors with endowed funds in the Whiting School of Engineering
This includes stewardship projects for scholarship, fellowship, and professorship/faculty scholarship donors; managing written communication with recipients to request information for annual thank-you letters and profiles to be sent to donors; manages proper archive of endowment recipients; communicating with partners in the Krieger School of Arts and Sciences, Office of Student Financial Services, Whiting School of Engineering Business Office, and other departmental administrators as necessary
Gathers and archives facts and anecdotes specific to the school and its departments to be used in annual impact letters and to augment other frequent communication with individual donors
Works on special projects determined by the Assistant Director, such as VIP stewardship pieces, annual fund stewardship, WSE Hopkins Fund stewardship, etc.
Serves as the backup for VIP stewardship letters and endowment summary reports
Plans and executes the annual Love-a-Donor event, in conjunction with counterpart from the Krieger School of Arts and Sciences, and manages the mailing of the cards acquired as well as other collaborative initiatives with Homewood School partners
Creates weekly log of gifts to be acknowledged and monitors progress of letter completion once per week
Drafts personalized and timely acknowledgement letters to donors, using appropriate templates as guides, for the President, Dean, and Associate Dean’s signature
Manages the mailing of postcard acknowledgements
Serves as liaison with all divisional development offices on gift acknowledgements and with the Office of Donor and Volunteer Engagement to ensure that presidential acknowledgements are drafted according to the proper guidelines
Serves as a committee member for the institution-wide Donor Relations Liaison Group
Coordinates regular updates to template acknowledgment letters
Reviews the status of acknowledgement letters with the Assistant Director of Donor Relations
Manages and maintains endowment information, including archiving new endowment agreements, annual recipient updates, donor information, and other information as necessary
Coordinates and proactively manages tasks for the Assistant Director to prepare for upcoming meetings and events, which includes scheduling, preparing documents and agendas, logistics, and disbursement of pertinent information to attendees
Tracks inventory for the donor relations team of regularly used stationery and postage
Researches information on donors to respond to requests from other development offices and find information from campus news to share with alumni based on their individual requests
Manages office supplies (letterhead, stamps, envelopes) and orders as needed
Orders business cards for WSE DAR staff
Functions as a part of the administrative team as needed for large group projects, campus runs, filing, telephone coverage, and other assignments
Assists at special events as needed
Provides administrative support to the Assistant Director as needed
Other duties as assigned
High School Diploma/GED required. Bachelor’s degree strongly preferred. Three years administrative/office experience required. Experience in development and donor relations is preferred.
Additional education may be substituted for years of experience based on JHU's equivalency formula (30 undergraduate degree credits/semester hours or 18 graduate degree credits may substitute for one year of experience).
Special skills and knowledge:
Candidate must be proactive and effective when working independently and as part of a team.
Strong interpersonal and written communication skills required, and must be able to create original correspondence, such as letters, memos, reports, etc.
Must possess strong organizational skills, be detail-oriented, and be able to take part in more than one project simultaneously
Strong problem solving and multi-tasking skills are required
Must always be capable of maintaining a high degree of professionalism and confidentiality
Must adapt to and be able to work in a complex, multi-divisional organization, and a dynamic, fast-paced environment
Must perform well under pressure and within time constraints
Must be able to be punctual and maintain a consistent work schedule
Must be service-oriented, discrete, and always behave ethically
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.