Under the limited supervision of the Director, Delaware Biotechnology Institute, the Facilities Manager is responsible for all daily building operations activities at the Ammon Pinizzotto Biopharmaceutical Innovation Center, including joint oversight of the maintenance program and coordination of services throughout the entire building, grounds and utility plant to ensure efficient operation and service delivery with minimal disruption to research and program operations. The Facility Manager coordinates work schedules; inspects work sites; investigates and resolves problems independently and proposes modifications and/or changes to equipment and preventive maintenance schedules. The Facilities Manager must maintain a high level of current technical knowledge of the function of building equipment and systems. The Facility Manager must coordinate all building related and common equipment service contracts and be the primary interface for all customer interactions with faculty, scientists, staff, and students. This position will be the single point of contact for all Facilities services and is considered essential personnel for building and campus emergencies.
Provides joint oversight of the maintenance management program to best serve all residents of Biopharma in support of the missions of the resident programs and the University.
Serves as liaison with other Facilities & Auxiliary Services departments/units when their services are needed, e.g. custodial, FP&C, dining services, IT, Environmental Health and Safety; collaborates closely with these departments and units.
Responsible for coordinating laboratory and non-laboratory modifications for occupants and researchers, PPD, Engineering (SEE group) and outside contractors. Document all systems modifications and maintain current, up-to-date information on all building systems.
Promotes a culture of safety, is a standing member of the DBI safety committee and serves as BioPharma representative and liaison to the University Environmental Health and Safety enforcing safe work practices and conditions concerning all permanent and temporary occupants and reporting safety incidents and near misses as appropriate. Coordinate and conduct annual building fire drill with EHS and Public Safety, oversee safety training for EHS and appropriate occupants on relevant building systems and policies.
Use electronic platforms to manage, delegate, respond and track, requests for service from building occupants.
Ensures building services operate within their basis of design and applicable codes including coordination of service management with facilities departments and or contractors to support of the institutes’ mission. Building services include, but are not limited to; building automation, water systems, gas distribution/detection, steam, CDA lab air, electrical, lab pressurization, building temperature and humidity control.
With service team ensure proper service contracts are in place for building and common use research equipment.
In conjunction with Facilities, is responsible for the co-management of all building standard operating procedures (SOPs) including building operational policies and technical processes.
Monitor and track all building operational data for basis of design and energy usage. Provide operational data and equipment life cycle/failure analysis reporting to community stakeholders and Facilities Energy Manager as appropriate.
Manages oversight of shipping and receiving, lab waste disposal, gas delivery, and research gas billing and delivery contracts in collaboration with procurement services.
Coordinates and communicates all building outages and scheduling with building stakeholders, Facilities, City of Newark, and outside contractors.
Serve on Community Stakeholders’ Committee.
Maintains repair, maintenance and modification records of all Biopharma building equipment and systems utilizing Maximo operations software. Maintains daily logs shares system trends with FREAS team.
Responsible for all building security access, key distribution, upgrades, and emergency safety plans.
Maintains and completes up to date purchasing, inventory and billing reports.
Performs miscellaneous job-related duties as assigned.
Bachelor’s degree in a related discipline and six years job-related experience, or equivalent combination of education and experience. Experience with complex building, laboratory system operations, including building automation systems, district heating/cooling systems, laboratory HVAC and plumbing systems, and advanced lighting control systems.
Strong computer skills relevant to facilities systems and personnel management.
Leadership and supervisory experience in customer service oriented management of a multi-trade environment preferred.
Must be familiar with safety compliance and permitting procedures for all work conducted on building systems.
Knowledge of proper and safe chemical handling practices of federal, state, and local codes pertinent to lab use as outlined by Environmental Health and Safety and chemical hygiene policies.
Ability to effectively and professionally interact with all members of the university community.
Effective performance management skills that support a cooperative and inclusive workplace.
Ability to effectively communicate technical concepts to a non-technical audience and to adequately understand needs of researchers to support the mission of the institutes.
Must be competent in reading, understanding complex engineering systems proposals, PI&D drawings, and sequence of operations.
This position requires availability to work a flexible work schedule.
Individual must have a valid driver's license, regular access to reliable private means of transportation and live within30-minute travel time to the University for emergency response purposes and to maneuver throughout the Newark campus and other UD locations when operationally necessary.
This position is considered essential for operations and as such, individual must be available or make alternate arrangements during all normal work days including times when the University is closed due to extreme weather.
The ability to lift and move, with or without assistance, facility and research related equipment weighing up to 50 pounds.
Environment may include dust and/or airborne particles and occasionally loud noise, electricity/high voltage, chemicals, gases, fumes and vibration. For this reason, employee is required to wear designated personal protective equipment to include, but not limited to, ANSI-approved safety eyewear, hardhats, gloves, hearing protection, full face shield, aprons and footwear to prevent exposures to hazardous materials, noise, dust and/or airborne particles. A respirator and/or specialized personal protective equipment may be required to access certain confined spaces.
A physical examination may be required to certify ability to wear a respirator.
Internal Number: 494243
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